Hybrid training

Three-Day Hybrid Training Event AV at Hilton Sydney Grand Ballroom

Cameras, foldback, Zoom integration, a full microphone package and live streaming for a national education client’s three-day hybrid training event in the Hilton Sydney Grand Ballroom, May to June 2024.

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Three-Day Hybrid Training Event AV at Hilton Sydney Grand Ballroom by IHAV Production

At a glance: IHAV Production delivered multi-camera production, foldback monitors, Zoom integration for remote presenters, microphones, recording and live streaming for a national education client’s three-day hybrid event in the Grand Ballroom at Hilton Sydney, NSW, from 31 May to 2 June 2024.

Event typeHybrid training event

VenueHilton Sydney, Grand Ballroom

LocationSydney, NSW

ServicesLive Streaming & Hybrid, Conference AV, PA & Microphone Hire

Planning an event in NSW? See AV hire in Sydney.

What the organiser needed

IHAV has worked with this national education client for more than eight years on large multi-day events with significant online and in-person audiences. The events feature well-known guest speakers and subject matter experts, and the AV requirements are high.

This three-day program needed every angle captured, presenters supported with timers and notes, remote presenters brought in via Zoom, and every session recorded and streamed over long days.

How we built it

IHAV set up two static cameras and a roving camera, foldback monitors showing timers and presentation notes, and Zoom feeds for remote presenters. In the room, dual screens carried the presentations alongside direct feeds from the stage.

Audio combined lapel, headset and Catchbox microphones for presenters and audience interaction. Our operators ran pre-programmed stabs, entry songs and custom sound bites, and recorded the event in multiple formats while managing the live stream.

The setup on the day

AV setup: Three-Day Hybrid Training Event AV at Hilton Sydney Grand Ballroom

What we brought

Cameras

Two static cameras and a roving camera capturing every angle.

Foldback Monitors

Monitors showing timers and presentation notes for presenters.

Zoom Integration

Zoom feeds bringing remote presenters into the room and the stream.

Dual Screens

Two screens carrying presentations and direct feeds from the stage.

Lapel, Headset and Catchbox Microphones

Microphones for presenters and audience interaction.

Show Audio

Pre-programmed stabs, entry songs and custom sound bites.

Recording and Live Stream

Recording in multiple formats and a managed live stream across all three days.

The result

The three days ran smoothly in the room and online, giving every audience a consistent, professional experience that supported the client’s reputation. Watch a short video from the event.

More like this

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Questions about events like this

Yes. IHAV delivered this three-day hybrid training event in the Grand Ballroom at Hilton Sydney, with multiple cameras, Zoom integration, live streaming and recording.

At this event, remote presenters joined through Zoom feeds integrated into the production, so they appeared to the room and the online audience alongside the presenters on stage.

A soft, throwable microphone passed around the audience for questions. This event used Catchbox microphones alongside lapel and headset microphones for presenters.

Send IHAV your event date, venue, guest numbers and program outline. You will get a same-day quote, Monday to Friday, with no minimum spend.

Running an event at Hilton Sydney?

Tell us the date and approximate numbers, and we’ll scope it to the room. Same-day quote, Monday to Friday.

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