Hybrid Event

Hybrid Medical Event AV at Leonda by the Yarra, Hawthorn

IHAV Production delivered full AV and hybrid streaming for a medical industry event at Leonda by the Yarra Ballroom in Hawthorn, Melbourne in June 2024.

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Hybrid Event at Leonda by the Yarra Hawthorn — Internet Redundancy Setup by IHAV Production

At a glance: IHAV Production delivered Live Streaming, Hybrid Event Production and Vision Switching for a hybrid event at Leonda by the Yarra, Hawthorn, VIC. The event ran without technical incident.

Event typeHybrid Event

VenueLeonda by the Yarra

LocationHawthorn, VIC

ServicesLive Streaming, Hybrid Event Production, Vision Switching

Planning an event in VIC? See AV hire in Melbourne.

What the organiser needed

The organiser needed a hybrid event that worked for both the room and the online audience at once. That means two things have to go right simultaneously: the in-room presentation experience and a clean, stable stream going out to remote attendees. Any failure in either direction reflects on the host.

For a medical industry gathering, the stakes are higher than most. Speakers presenting clinical content need a presentation environment that doesn't let them down, and delegates watching online need a stream that holds without dropping. The organiser needed all of that handled by one experienced team, without having to chase multiple suppliers or troubleshoot on the day.

How we built it

IHAV set up a complete hybrid production in the Leonda Ballroom, anchoring the vision workflow around the Roland V-160HD multi-format video switcher. This gave the operator full control over what went to the room screen and what went out to the stream, with clean switching between presentations, cameras and graphics. Signal distribution was handled through a bank of Decimator SDI/HDMI duplicators, ensuring consistent feed across every output without degradation.

A dedicated Limbic streaming kit handled the broadcast side, backed by a Telstra 4GX hotspot and a Draytek dual WAN router for internet redundancy. If one connection dropped, the other kept the stream live. LCD screens on fold-back stands gave speakers and the room clear sight of the programme. The show laptop and a presenter clicker meant speakers could move through their slides without relying on anyone at the tech desk for every advance.

The setup on the day

Hybrid Event at Leonda by the Yarra Hawthorn — Internet Redundancy Setup by IHAV Production

Hybrid Event at Leonda by the Yarra Hawthorn — Hybrid Event Production by IHAV Production

Hybrid Event at Leonda by the Yarra Hawthorn — Hawthorn VIC by IHAV Production

What we brought

Roland V-160HD Video Switcher

Multi-format vision mixer used to control presentation sources and route clean feeds to both the room display and the outgoing stream.

Decimator SDI/HDMI Signal Duplicators

Three units distributed video signals reliably across multiple outputs, keeping the room screen and streaming feed in sync without quality loss.

Limbic Streaming Kit

Dedicated streaming hardware for encoding and broadcasting the live session to remote attendees in real time.

Telstra 4GX Hotspot and Draytek Dual WAN Router

Dual-connection internet setup providing redundancy for the stream. If one connection dropped, the other kept the broadcast live.

LCD Screens on Fold-back Stands

A 50-inch and a 24-inch LCD screen positioned for confident speaker and audience sight lines throughout the session.

Internal Screen and Projector Package

In-room projection setup ensuring the full audience had a clear view of presentations regardless of where they were seated in the Ballroom.

The result

The event ran without technical incident.

More like this

Same venueMore events at Leonda by the YarraEvery job we have delivered in this room. Same serviceMore Live StreamingSimilar setups for corporate events. Same cityMore corporate events in HawthornConferences, training days and galas.

Questions about events like this

Yes. IHAV has delivered hybrid events in the Leonda Ballroom, managing both the in-room AV and the live stream as a single production. One crew, one point of contact, both audiences covered.

IHAV uses a dual WAN setup on hybrid events, combining a 4G mobile hotspot with a wired or secondary connection through a failover router. If one connection goes down, the stream stays live on the backup. It's a standard part of how we protect broadcasts.

Yes. IHAV regularly handles hybrid and streamed events for the medical industry across Melbourne and nationally. We bring the full production kit, including vision switching, streaming hardware and internet redundancy, so your clinical content is presented without interruption.

A well-run hybrid event typically needs a video switcher to manage sources, a streaming encoder, reliable internet with a backup connection, and in-room screens or projection for the live audience. IHAV supplies and operates all of it, so you're not coordinating multiple suppliers on the day.

Running an event at Leonda by the Yarra?

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